Code of Practice for Patient Complaints
In this practice, we take complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly, so that the matter is resolved as quickly as possible. This procedure is based on these objectives.
Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers' concerns in a caring and sensitive way.
1. The person responsible for dealing with any complaint about the service which we provide is Mrs Alina Elena Ciocan and Dr Ancuta Tipilic.
2. If a patient complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer him or her to the complaints responsible immediately. If Mrs Alina Elena Ciocan or Dr Ancuta Tipilic are not available at the time, then the patient will be told when they are able to talk to the dentist and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone to deal with it.
3. If the patient complains in writing, the letter or email will be passed on immediately to the complaints responsible.
4. If a complaint is about any aspect of clinical care or associated with charges, it will normally be referred to the dentist, unless the patient does not want this to happen.
5. We will acknowledge the patient's complaint in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days.
6. We will seek to investigate the complaint within 10 working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them over the telephone or by email. If we are unable to investigate the complaint within 10 working days, we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
8. Proper and comprehensive records are kept of any complaint received.
9. If patients are not satisfied with the result of our procedure then a complaint may be made to:
The Dental Complaints Service, The Lansdowne Building, 2 Lansdown Road, Croydon, Greater London, CR9 2ER (Telephone: 08456 120 540) for complaints about private treatment.
The General Dental Council, 37 Wimpole Street, London, W1M 8DQ (Telephone: 0845 2222 4141), the dentists' regulatory body for complaints about professional misconduct. GDC website: www.gdc-uk.org
Care Quality Commission, Citygate, Gallowgate, Newcastle Upon Tyne, NE1 4PA (03000 616161) which regulates practices for health and social care, quality and safety not dentists or other dental care professionals.